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This package for authors was prepared by Will Coleman (Academic Editor) and Nancy Johnson (Project Editor), in collaboration with UBC Press, and has been reviewed and discussed by the Project Management Board and the volume editors. It contains:
Where the guidelines touch on matters of style and referencing, including the referencing of electronic sources, they will apply to the Globalization and Autonomy Compendium as well. Accordingly, all contributions to the Compendium, whether these be summaries of academic chapters, research articles, or glossary articles should be prepared following these guidelines.
Please direct any questions about stylistic matters not covered in this package to Nancy Johnson at [email protected].
Use a single tab to indent each paragraph and do not leave line spaces between paragraphs.
Label headings according to their level. If, for example, you require three levels of heading, please begin each one with <1>, <2>, or <3>. Do not use bold, all caps, italics, or any other typographical system to distinguish the level. UBC Press will remove the number label and apply the appropriate typographical style.
At the end of the chapter please list all works cited and only works cited. Documentation (with the exception of archival materials) is to follow social sciences, or author-date form. (See attached Style Sheet and Guidelines for Citing Archival Materials.)The spelling authority for UBC Press’ English-language texts is Canadian Oxford Dictionary. If Canadian Oxford gives more than one spelling for a word, use the first spelling.
The authority for all other stylistic concerns is the 15 th edition of The Chicago Manual of Style (CMS). This short style sheet provides at-a-glance information on the most commonly encountered stylistic concerns, such as spelling conventions, use of the serial comma, placement of quotation marks with respect to other punctuation, and format of reference lists and within-text citations.
When a conjunction joins the last two elements in a series, a comma should appear before the conjunction (CMS 6.19).
Example:
The owner, the agent, and the tenant were having an argument.
If the last element consists of a pair joined by and, the pair should still be preceded by a serial comma and the first and (CMS 6.19).
Example:
John was working, Jean was resting, and Alan was running errands and furnishing food.
When elements in a series involve internal punctuation, or when they are very long and complex, they should be separated by semicolons (CMS 6.21).
Periods and commas precede closing quotation marks, whether double or single (CMS 6.8).
Colons, semicolons, question marks, and exclamation points, however, follow closing quotation marks unless a question mark or exclamation point belongs within the quoted matter (CMS 6.9).
Examples:
The durian is "the king of fruits," but
many people say one must develop a taste for it.
The durian is "the king of fruits";
many people have developed a taste for it.
The durian is "the king of fruits": its advocates
in Southeast Asia number in the millions.
Who says the durian is “the king of fruits”?
Spell out whole numbers from one through one hundred, round numbers, and numbers beginning a sentence (CMS 9.3-9.5).
Percentages should be given in numerals. The word “percent” should be used in the text over the symbol % (CMS 9.19).
Specific dates are expressed using cardinal numbers. The day-month-year date style is preferred.
Example:
5 April 2001 was just a working day for the crew.
Particular centuries are spelled out and lowercased (CMS 9.38).
Example:
the twenty-first century
Decades are expressed in numerals. No apostrophe appears between the year and the s (CMS 9.37).
Example:
the 1980s and 90s
At the end of your chapter, list all works cited and only works cited.
Documentation is to follow social science, or author-date form. References should be listed alphabetically by author surname, and by year of publication (YOP), from oldest to newest work in the following style:
Jones, Abigail. 1985. The evolution of the political species. Journal of Political Thought 2 (4): 123-45.
--. 1989. The globalized citizen. In One for the money, two for the road, ed. F.G. Golley and G.D. Smith, 185-7. London, ON: Big Wig Press.
--. 2001. Global/local motion. Cambridge, MA: Little Wig Press.
Juggle, Percy, Bob McHiggle, and Mary Wiggins. 1999. Untitled article. Globe and Mail, 28 October, D4.
--. eds. 1992. All the king’s men. Cambridge, UK: Small Whig Press.
Nash, Graham, David Crosby, Steven Stills, and Neil Young. 1998a. The globalization of autonomy. Journal of Global Protest 45: 206-9.
--. 1998b. Reunion versus reunification. Toronto: Whig and Tory Publications.
Note that all titles except periodicals are in sentence style, with only the first word and proper nouns capitalized. No quotation marks are used around titles. Author names are represented on second and subsequent entries with a double hyphen. Edited works are listed after authored ones.
All sources should be cited using author-date format. Citation of archival materials, however, presents an exception to this rule. Archival materials only will be cited using numbered endnotes. See Guidelines for Citing Archival Materials.
Author-date citations within the text are listed with the punctuation shown below:
(Smith 1962; 1965; Smith and Jones 1985, 45)
Separate years from page numbers with a comma. Separate works from one another with a semicolon. If listing two works by the same author, repeat only the year. List up to three authors of a single work. If a work has four or more authors, list only the first and use et al. (Cleese, Gilliam, and Idle 1976; Cleese et al. 1983, 100-1). The Works Cited list, however, should list all authors.
Author-date citations are usually placed just before a mark of punctuation (CMS 16.112).
Example :
Recent literature has examined long-run price drifts following initial public offerings (Ritter 1991; Loughran and Ritter 1995), stock splits (Ikenberry, Rankine, and Stice 1996), seasoned equity offerings (Loughran and Ritter 1995), and equity repurchases (Ikenberry, Laakonishok, and Vermaelan 1995).
If syntax permits, an author-date citation may precede a quotation (CMS 16:113).
Example:
As Josling, Tangermann and Warley (1996, 29) observe, the waiver had a “chilling effect on international trade policy.”
Where the author’s name appears in the text, it need not be repeated in the parenthetical citation (CMS 16.112).
Example:
As Tsing (2000) cautions, we must avoid making distinctions between global “forces” and local “places.”
With long quotations set off as a block of text indented from the right and left margins, citations appear at the end of the block quotation. The opening parenthesis appears after the final punctuation mark of the quoted material. No period either precedes or follows the closing parenthesis (CMS 11.81).
In general, short quotations, especially one that is not a full sentence, is run in – that is, integrated into the text in the same type size and font and enclosed in quotation marks. A hundred words or more – or at least eight lines – are set off as a block quotation (indented from both the right and left margins). Block quotations are not enclosed in quotation marks (CMS 11.11-11.12).
Quoted words, phrases, and sentences run into the text are enclosed in double quotation marks. Single quotation marks enclose quotations within a quotation (CMS 11.33).
Although material set off as a block quotation is not enclosed in quotation marks, quoted matter within the block quotation is enclosed in double quotation marks (CMS 11.35).
Archival materials will be handled differently from other references. Full bibliographic details will be given in numbered endnotes formatted as follows:
Authors should group archival locations under a subheading “Archives Consulted” at the beginning of the Works Cited, listing the archives and either the collection names (i.e., W.L.M. King Papers) or if a collection has no name, the record groups or materials groups consulted (RG 29, MG 3). This directs the reader to the main locations, and the Notes will give the specifics of items cited. The remainder of the Works Cited list will have the subheading “Other Publications.”
Example:
Works Cited
Archives Consulted
Glenbow Archives, James Gladstone Papers
Library and Archives Canada, RG 29
Saskatchewan Archives, R384
Other Publications
At the team meeting in October 2004, a request was made for guidelines on referencing electronic sources. The following are abstracted from The Chicago Manual of Style (15 th edition) for your convenience.
Many of the rules for citing printed books apply to references to electronic books. The citation should include the following elements to the extent that they can be determined: author, title, chapters or other titled parts of the book, edition, editor(s) name(s), publisher, and year of publication. Electronic books, however, are more dynamic than printed works; their content and availability to readers may change. It is therefore important to indicate the medium (e.g., CD-ROM, DVD, on-line) consulted.
When citing a book that is available online – one that resides on the Internet and is intended to be read by standard browsers, include the URL as part of the citation as well as the date that the material was last retrieved. It is not sufficient to provide the URL alone; as far as they can be determined the full facts of publication should be provided. The URL is the most vulnerable element of the citation. With the full facts of publication the reader should be able to search for the stated title and author should the URL become invalid (CMS 17.142-17.143).
Example:
Sirosh, J., R. Miikkullainen, and J.A. Bednar. 1996. Self-organization of orientation maps, lateral connections, and dynamic receptive fields in the primary visual cortex. In Lateral interactions in the cortex: Structure and function, ed. J. Sirosh, R. Miikkulainen, and Y. Choe. Austin, TX: UTCS Neural Networks Research Group. www.cs.utexas.edu/users/nn/web-pubs/htmlbook96/ (accessed 27 August 2001).
Remember to indicate the type of medium. If the book also appears in print form or online, cite the source (medium) consulted (CMS 17.145).
Example:
Hicks, R. J. 1996. Nuclear medicine, from the centre of our universe. Victoria, Austl.: ICE T Multimedia, CD-ROM.
Cite online journal articles as you would an article in a print journal. Be sure to include the URL and date accessed (CMS 17.180-17.181).
Example:
Testa, B., and L.B. Keir. 2000. Emergence and dissolvence in the self-organisation of complex systems. Entropy 2 (1): 1-25. www.mdpi.org/entropy/papers/e2010001.pdf (accessed 7 January 2002).
Include as much of the following information as can be determined: author of the content, title of the page, title or owner of the site, and URL. Be sure to include the date accessed (CMS 17.237).
Example:
Evanston Public Library Board of Trustees. Evanston Public Library strategic plan, 2000-2010: A decade of outreach, Evanston Public Library. www.epl.org/library/strategic-plan-00.html (acessed 1 June 2004).
If there is no author per se, the owner of the site may stand in for the author.
Again, include as much of the following information as can be determined: author of the content, title of the page, title or owner of the site and URL. Be sure to include the date accessed.
Where a title may be lacking for content, descriptive phrases may be used (CMS 17.237).
Example:
Pete Townshend’s official Web site. Biography, www/petetownshend.co.uk/petet_bio.html (accessed 15 December 2001)
c. Electronic mailing lists
To cite material from an electronic mailing list that has been archived online, include the author of the posting, the name of the list, the date of the individual posting, the URL and date accessed (CMS 17.236).
Example:
Powell, John. Email to Grapevine mailing list, 23 April 1998, www/electriceditors.net/grapevine/issues/83.txt (accessed 1 June 2003).
Material that has not been archived will not have an associated URL or access date.
Example:
Powell, John. Email to Grapevine mailing list, 23 April 1998.
Notes on URLs:
Ensure accuracy. Details of web addresses (URLs) should be recorded with complete accuracy. Upper and lower case letters and all punctuation and typographical symbols (#,@, ~) should be faithfully reproduced. No punctuation should be added, such as a full stop at the end of an address. Of course, the easiest and most accurate way to transcribe a URL correctly is to copy and paste it from the address window in your browser. Do not insert a hyphen if you need to break a URL across lines; instead break the URL after a slash or before a period.
Test and update URLs often. URLs should be tested when: composing the first draft, submitting the paper for peer review, preparing the final draft for publication and reviewing proofs. If a document is no longer available, you may want to substitute another source or drop it altogether. Alternatively, include this information parenthetically at the end of the citation, separated from the access date by a semicolon. Example: (accessed 15 December 2001; site now discontinued).
Our contract with UBC Press specifies that authors are responsible for obtaining permission to reproduce photographs, diagrams, and text from other sources. More information on the matter of permissions is available at the UBC Press website: www.ubcpress.ca/company/guidelines.html#now
I am preparing a book entitled [title of work] to be published by UBC Press in [month and year]. UBC Press is a not-for-profit scholarly publishing house associated with the University of British Colombia.
May I please have your permission to include the following material:
Title of source:
Excerpt: [page references or photo catalogue number]
Date of publication:
Author or photographer:
Please grant me world rights to reproduce your material on a non-exclusive basis in this and any subsequent editions of the book and in promotional materials connected with the publication. Should you not control these rights in their entirety, please let me know whom I should contact.
Acknowledgement will be made in a credits section of the work using a standard wording unless you indicate specific requirements.
Your consent to this request will be greatly appreciated.
Yours sincerely,